Salon Appointment Reminder Software

In today’s fast-paced world, managing appointments effectively is crucial for the success of any salon. Missed appointments and no-shows can negatively impact revenue, while a lack of personalized communication can result in dissatisfied clients. Enter Aardvark Salon Appointment Reminder Software, an innovative solution designed to reduce no-shows, improve customer satisfaction, and automate appointment reminders, giving your salon the edge it needs to thrive.

Key Takeaways

  • Aardvark Salon Appointment Reminder Software helps reduce no-shows and increase revenue.

  • Features include personalized messages, integration with CRM & calendars, private number for sending reminders, follow up text after appointment & contact import.

  • Automate appointment reminders to save time and deepen relationships with customers by creating personal messages of appreciation.

Aardvark: Reduce No-shows

Aardvark Salon Appointment Reminder Software is designed to minimize no-shows and boost revenue by automating appointment reminders via SMS. No-shows can be a significant problem for salons, but with Aardvark’s appointment reminder software systems, you’ll be able to send timely reminders to your clients, ensuring they remember their appointments and reducing the likelihood of missed appointments. In addition to appointment reminders, our appointment scheduling software, which also functions as scheduling software, streamlines the process of booking appointments, making it easier for both clients and staff.

Aardvark offers the following benefits for salon appointment management:

  • Effortless appointment reminders

  • Decrease no-shows and increase appointments

  • Freeing up time and resources to concentrate on delivering top-notch service to clients

  • Reporting capabilities to track trends in response rates

  • Receive text responses from clients

SMS Reminder Features for Salons

Aardvark offers salons a comprehensive suite of SMS reminder features, including:

  • Personalized salon appointment reminders

  • CRM integration

  • Calendar integration

  • Appointment detail landing pages

  • Private numbers

  • Reply reception

  • Contact importing

  • Follow-up texts

These features work seamlessly to streamline appointment management, improve customer experience, and ultimately, grow your salon business.

Personalize Messages with Variables

Personalizing reminder messages with variables can greatly enhance their engagement and relevance for clients. Customizing messages to include clients’ names and specific appointment details makes the messages more relatable, thereby capturing the clients’ attention more effectively.

Aardvark’s integration with CRM can help automate SMS reminders from the calendar, ensuring prospects and clients attend their scheduled appointments as planned, while automating and orchestrating key CRM processes across applications.

Integrate with CRM

Integrating Aardvark with your beauty salon’s CRM will enable efficient appointment management and client communication. Syncing your CRM with Aardvark facilitates easy scheduling of appointments, efficient management of clients’ contact information, and the sending of automated reminders without any hitches.

This seamless integration helps reduce the likelihood of no-shows and ensures a smoother booking process for both your salon and your clients.

Integrate with Google and Outlook Calendar

Syncing Aardvark with Google and Outlook calendars provides the following benefits:

  • Seamless appointment reminders for your existing calendar

  • Smart responses and message triggers based on RSVP status of calendar event

  • Ensures no appointments are missed

Integrating your salon’s calendar with Aardvark is a convenient way to streamline your appointment reminder process and improve overall efficiency.

This integration not only simplifies your salon’s appointment management process, but also helps improve client satisfaction by adding a personal messaging touch.

Landing Page with Appointment Details

Creating a landing page with appointment details enables clients to conveniently access details including location and appointment details. With the landing page, you can offer a comprehensive overview of the appointment and even include a link to other important details, such as available services, or relevant information such as pricing, and contact details with ease.

This streamlined process makes it more likely that visitors will convert into actual appointments, ultimately driving more revenue for your beauty salon.

Private Number

Using a private number for sending reminders helps maintain professionalism and safeguards your salon’s contact information. This helps maintain your privacy and ensures clients receive reminders from a professional, business-specific number.

Receive Replies

With Aardvark, you can receive replies from clients directly, enabling you to be aware of any updates coming from customers.

Import Contacts

Importing contacts from your salon’s database is the most efficient way to set up and manage reminders for all clients. Uploading your client list to Aardvark facilitates the quick and easy sending of personalized appointment reminders, which reduces the likelihood of no-shows and ensures your salon stays busy and profitable.

This feature simplifies the process of sending reminders and helps ensure that no client is left out or forgotten.

This enables any salon to use appointment reminders, even if you don't have a CRM to integrate with.

Send Follow Up Text After Appointments

Sending follow-up texts after appointments is an effective way to express gratitude to clients, solicit reviews, and promote repeat business. Personalizing these messages and sending them promptly helps clients feel valued and appreciated, leading to higher response rates and improved customer retention.

Aardvark makes it easy to automate follow-up texts, ensuring that you stay connected with clients and continue to build strong relationships.

Automate Appointment Reminders

Automating appointment reminders with Aardvark can provide several benefits for your salon.

  • Save time by delivering automated text messages, emails, and phone calls to alert clients of their upcoming appointments.

  • Reduce the number of no-shows by keeping clients informed and reminded of their scheduled services.

  • Enhance client satisfaction by providing a convenient and reliable reminder system.

  • Allow your salon staff to focus on providing exceptional customer service instead of manually managing reminders or rescheduling missed appointments.

In addition to saving time, automating appointment reminders can also result in:

  • Improved client retention.

  • Clients will appreciate the convenience of receiving reminders and will be more likely to attend their appointments on time, ultimately leading to a more efficient and profitable salon.

  • By automating reminders, you can also ensure that all clients receive consistent, timely reminders, further improving your salon’s reputation for reliability and professionalism.

Deepen Relationships with Customers

In today’s competitive salon industry, fostering strong relationships with clients is more important than ever. Personalizing messages and expressing appreciation for their patronage deepens connections with customers and encourages loyalty.

Aardvark’s features empower you to create meaningful interactions with clients, both before and after their appointments, ensuring that they feel valued and appreciated.

Make messages personal

Making reminder messages personal is an effective way to foster stronger relationships and engagement with clients. Customizing messages to include clients’ names, specific appointment details, and even personalized greetings creates a more relatable and engaging reminder, increasing the likelihood of client responses.

Aardvark’s personalization features enable you to tailor messages to each client, ensuring that they feel valued and appreciated, which can ultimately lead to better client retention and satisfaction.

Thank customers

Expressing gratitude to customers after their appointments is essential for building strong, lasting relationships and ensuring repeat business. Sending personalized thank you messages or offering loyalty programs or discounts enables recognition of customer loyalty and makes them feel appreciated.

Aardvark makes it easy to automate these messages, ensuring that every client receives a personalized thank you after their appointment, which can lead to increased customer loyalty and word-of-mouth referrals.

Sign up for a free 14-day trial

Experience the features and benefits of Aardvark Salon Appointment Reminder Software firsthand by signing up for a free 14-day trial. During the trial period, you’ll have access to all of Aardvark’s features and functionalities, allowing you to test and evaluate the software’s capabilities and suitability for your salon’s needs.

With no commitment or financial obligation during the trial period, you can make a well-informed decision about whether Aardvark is the right solution for your salon’s appointment management and client communication needs.


In conclusion, Aardvark Salon Appointment Reminder Software offers a comprehensive suite of features to help your salon reduce no-shows. By automating reminders, personalizing messages, and integrating with CRM and calendar platforms, Aardvark empowers your salon to better manage appointments and deepen relationships with clients. Don’t miss the opportunity to experience the benefits of Aardvark for yourself – sign up for a free 14-day trial today and transform the way your salon manages appointments.

Frequently Asked Questions

What is the best appointment reminder app?

Aardvark is the best appointment reminder app because, unlike other tools out there, it is purpose-built for appointment reminders. Other apps are good for other things but none match Aardvark's depth and ease of use around reminders.

What is salon booking software?

Salon booking software is a cloud-based solution that allows professionals to book appointments and manage various facility roles.

It offers integrated solutions for bookkeeping, payroll, client management and more.

How do I send a client appointment reminder in simple practice?

Send your clients appointment reminders by simply connecting your calendar to Aardvark and either connecting your CRM or uploading your customer's contact details.

This will ensure they automatically receive reminder notications about upcoming appointments.

Can Aardvark integrate with my salon's existing CRM system?

Yes, Aardvark can integrate with your salon either through HubSpot, Pipedrive, or by uploading a CSV with client contact details.

What types of reminders can Aardvark send?

Aardvark allows clients to send any time of reminder text messages. Aardvark can send any number of messages and utilize a variety of triggers both before or after your appointment.

Brenda Peralta

Mike Wille is a seasoned growth marketer and advisor at Aardvark, specializing in conversion and sales enablement. Based in Utah, Mike is passionate about teaching businesses data-driven strategies, tech innovations, and the psychology behind marketing. In his free time, he enjoys exploring the world of AI, VR, and crypto, all while savoring pretzels and root beer.